KitchenLens

Module 1 – Delivery Check-In / Snap & Verify

Version 1.0 Active Module 2 →

📋 Module Overview

The Delivery Check-In module streamlines the receiving process by combining AI-powered image recognition with invoice verification. Staff can quickly snap photos of deliveries, automatically detect items, and verify against expected invoices—all in one seamless workflow.

4
Workflow Stages
AI
Image Recognition
Auto
Stock Updates
Real-time
Verification

🔄 Workflow Stages

1

Access & Setup

🚀
  1. Open "Deliveries" tab → Tap "+ New Delivery"
  2. Select Supplier from dropdown (auto-filled via database)
  3. View recent or pending invoices (OCR integration)
  4. Select invoice or tap "No Invoice Yet"
Setup Data Entry
2

Capture & Recognition

📸
  1. Tap "Snap Delivery" to capture or upload photo
  2. Progress bar + thumbnail preview while AI processes image
  3. System auto-generates detected item list (product + qty)
  4. Cross-checks recognised data against invoice
AI Processing Image Analysis
3

Review & Edit

✏️
  1. Two-column view: Invoice (Expected) vs Detected (Actual)
  2. User marks ✔ Received / ⚠ Missing / ✏ Edit Qty / 📷 Add Photo
  3. Optional note for damaged or missing items
Verification User Input
4

Confirmation & Log

✅
  1. Tap "Confirm Delivery"
  2. Show summary popup (e.g., "4 items received, 1 missing, 1 damaged")
  3. Save Delivery Log (Supplier, Staff, Time, Invoice, Flags)
  4. Auto-update Stock + Outstanding Deliveries lists
  5. Send Manager alert if threshold exceeded
Completion Automation

⚙️ System Logic & Data Flows

🔗

Data Integration

Pull supplier & invoice data from OCR Inbox module

🤖

AI Recognition

AI recognises packaging and product labels from images

🔍

SKU Matching

Cross-check SKUs against product master database

⚠️

Mismatch Alerts

Flag mismatches and prompt user verification

📊

Auto Updates

Update stock levels and audit logs automatically

💡 Outputs & UX Features

✔

Visual Comparison Table

Invoice (Expected) vs Recognised (Actual) side-by-side view

📱

Action Icons

✔ Received / ⚠ Missing / ✏ Edit / 📷 Upload

⏳

Progress Feedback

Progress bar and toast messages for each action

📄

Export & Share

Optional PDF summary report or share link after verification

🎨

Colour-Coded Status

Green = Confirmed, Amber = Missing, Red = Damaged

🔧 Technical Requirements

📸 Camera Access

  • Mobile camera API integration
  • Photo upload from gallery
  • Image compression and optimization

🗄️ Database

  • Supplier master list
  • Product/SKU database
  • Invoice records with OCR data
  • Delivery log storage

🤖 AI/ML Services

  • Image recognition API
  • OCR engine integration
  • Product label detection
  • Quantity estimation

🔔 Notifications

  • Manager alert system
  • Threshold-based notifications
  • Real-time status updates

📈 Process Flow Diagram

Start New Delivery
↓
Select Supplier Choose from database
↓
Link Invoice OCR or manual entry
↓
📸 Snap Photo AI processes image
↓
AI Detection Generate item list
↓
Compare & Verify Expected vs Actual
↓
Mismatches?
Yes
→
Edit & Note
↓
No
✅ Confirm Update stock & logs